MHCB Board Minutes

August 14, 2014

Submitted by Christine Mitchell, Board Secretary

 

Attendees:

  • Paul Peronard – President
  • Dan Filipiak – Vice President / Acting Secretary
  • Roger Oram – Board Member
  • Bruce Thron-Weber – Business Manager

Newly Elected Members:

  • David Cooke – Not in Attendance
  • Karen Larson – Not in Attendance
  • Christine Mitchell – In Attendance
  • Cooper Watts – In Attendance
  • Vernon Vail – In Attendance

 

The meeting was called to order at ~8:30pm by Board President, Paul Peronard.

 

Old Business:

  1. Approve Old Minutes
    1. Roger will send an email out to all board members with the previous minutes.
    2. Once received the board has agreed to approve or disapprove the minutes via email
  2. By-law Changes
    1. Paul passed out copies of the current By-laws and the recommended changes by Roger. 
    2. Paul said he would email copies of the current by-laws to Karen and Dave who were not in attendance.
    3. ASSIGNMENT: Each board member needs to review the by-laws and provide feedback by the next board meeting

New Business:

  1. Board Make-up
    1. Angela Duran – Treasurer
      1. A motion was made, seconded and discussed to ask Angela to step down from her position as Treasurer and from the Board. The motion was passed.
    2. Discussions regarding an 8-member-board were tabled for further discussion
  2. Election of Officers
    1. The discussion regarding the election of President and Vice President were tabled until Dave and Karen could attend.
    2. Vernon Vail
      1. Vernon was voted in as the new Treasurer
      2. Roger will set up a bank visit to remove Angela and install Vern as a new signer on the MHCB account.
    3. Christine Mitchell
      1. Christine has been voted in as the new Secretary
      2. Dan Filipiak will act as back up Secretary if and when Christine is unable to attend a board meeting.
    4. Scholarship Coordinator
      1. Lesley Herman has asked to leave the board and was the previous Scholarship Coordinator
      2. Cooper Watts volunteered but recommended to table until all board members were present.
  3. State of the Band Finances
    1. The band is currently in the positive.  Will discuss in future meetings what to do with the extra funds.
    2. Dan reminded/advised the Board that the published minutes of 2/8/14 – 2/22/14 included some earlier specifics of financial planning.
  4. Music Distribution
    1. The general consensus was that everyone liked the new electronic distribution of the music.
    2. Suggestion: divide the music by instrument to find parts more quickly and ease of printing
    3. Suggestion: use other apps (Google Docs or One Doc)
    4. Suggestion: need better quality of the prints outs provided
      1. Paul will contact Mike Lucas to discuss
  5. Modernizing Business Practices
    1. Suggestion: Move to an electronic / automatic payment method for all monthly bills.  The goal is to move away from paper checks.  Vernon will look into this once the Treasurer roles have been officially transferred.

Additional Topics:

  1. Meetings
    1. Recommended the board meet more frequently than once a month until we have caught up on all old / pending business.
    2. Board members agreed and we will meet again after rehearsal on Thursday, Aug 28th.
  2. NHS Facility Insurance Change
    1. Roger announced that the insurance rate for North High School has increased from ~$77/ year to about  $500/year. Organizations must now work directly with the DPS insurance company or another of the User’s choosing.
    2. Board members moved and seconded that Roger pay the $242 estimated insurance for North High for the remainder of the year.

 

 

Suggestions for Next Meeting:

  1. Facility / Location
  2. Scholarship Coordinator position
  3. By-laws

 

Reports

  1. Bruce Thron-Weber

 

Meeting adjournment time ~9:35pm